WHADDON PARISH COUNCIL
Updated Monday 01 July 2024
The Parish Council meets monthly in the Village Hall, with the normal exception of August and December, on the second Monday. Dates of meetings are listed here, and are also posted on the village notice boards. Parish Notice Boards are situated by the telephone box in Meldreth Road, by the post box in Bridge Street and at the main notice board situated alongside the Recreation Ground and Village Hall.
Minutes of meetings will be posted on the notice boards, and are also available on this page.
Parish Precept for 2024-2025
The Parish Precept is the amount of council tax money that the Parish Council needs to 'run' the village effectively. This includes maintenance, grass cutting, administration and small improvements. Last year we managed to keep the rate at roughly the same as it has been for the past five years but the PC warned that we were unlikely to keep it at that level for this year.
Our reserves have now reduced to about four months' worth of our annual precept (guidance recommends that Parish Council should hold between three and twelve months in reserve) and our annual budget is under pressure from hefty inflationary cost increases, especially for salaries, fuel and materials. We also need to add a little to our reserves so that we can help fund some of the projects that villagers identified in last year's Parish Plan.
Calculations are based upon the number of Band D equivalent properties (219.8) from which we receive our Parish Precept. This remains at a level just below that of last year and so, after a thorough review of our current finances, at our meeting on 8th January, we decided to increase the Parish Precept by 10%. This means that a 'Band D' equivalent property will rise from £79.88 to £87.87 for the year, giving a total Parish Precept amount of £19,313 for 2024-25. In real terms this is an increase of 15 pence per week for Band D properties.
This will give the Parish Council a small increase and take our reserves to about five months' of our annual precept. We are sorry that there has had to be any increase, especially in these difficult times but we must pay our way without allowing the village finances to slide into difficulties.
Lee Ginger
Chair, Whaddon Parish Council
Next Parish Council Meeting
Monday 8 July 2024, Whaddon Village Hall, 19:30 | Agenda
Next meeting of the Planning Committee
Monday 8 July 2024, Whaddon Village Hall, 19:00 | Agenda
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Email enquiries for councillors should be made via whaddonparishcclerk [at] outlook.com
Entries for the Register of Financial Interests for each councillor are now stored on the South Cambridgeshire District Council web site; the entries for Whaddon may be accessed via the link https://scambs.moderngov.co.uk/mgParishCouncilDetails.aspx?ID=392&LS=4.
Chairman Dr Nigel Strudwick 3 Town Farm Close Clerk Angela Bridges Please leave correspondence for the Clerk in the post box at the Village Hall 07565 381203
whaddonparishcclerk [at] outlook.comCouncillors Mrs Anita Birch 68 Bridge Street Mr Will Elbourn College Farm Ms Joanne Hart Church Street Mr Lee Ginger 14 Carlton Rise, Melbourn Mrs Deborah Townsend
(vice-Chair)Bridge Street VACANCY -
Since 2009, planning applications have not been considered at regular Council meetings, but are handled by the Planning Committee. Meetings are scheduled in the Village Hall as and when planning applications are received to ensure that their comments are made to the Planners within the appropriate deadlines; they usually take place on a Monday evening and are public meetings. Dates and agendas are available on this web site and on the village notice boards; minutes are no longer posted on the notice board but are kept on this web site.
Chairman Mr Will Elbourn Members Mrs Anita Birch 68 Bridge Street Mr Will Elbourn College Farm Mr Lee Ginger 14 Carlton Rise, Melbourn Ms Joanne Hart Church Street Mr David Grech Bridge Street Non-voting co-opted member
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The following is a link to the Council's Standing Orders, revised May 2022.
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Whaddon Parish Council and the Freedom of Information Act
In November 2008, the Parish Council received a letter from the Information Commissioners' Office about a new Model Publication Scheme (re Freedom of Information) for Parish Councils. It required the PC to produce a model for how information relating to PC activities can be disseminated, charges for access to information, and so on. The template sent us was worked on by the council and formally adopted at the January 2009 Council meeting.
The following link is to a PDF file of this document, which should be consulted by all who might need to obtain information from the PC.
The categories of information about which we have to provide information are:
- Class 1 - Who we are and what we do
- Class 2 - What we spend and how we spend it
- Class 3 - What our priorities are and how we are doing
- Class 4 - How we make decisions
- Class 5 - Our policies and procedures
- Class 6 - Lists and Registers
Not all these are applicable to Whaddon, but the document gives how and where the available information may be found — it is usually a combination of contacting the Parish Clerk and/or visiting the Village web site.
Further information about the FOI Act and the Information Commissioner's Office will be found on this web site:
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Finance and assets
Whaddon Parish Council's financial regulations will be found at this link. They were last updated in May 2022.
This information is given following the requirements of the Transparency Code (Local Audit and Accountability Act 2014). Details of all items of expenditure made by the Parish Council can be found in the minutes of Parish Council meetings.
Starting in 2015, Parish Councils are required to publish and keep accessible financial data for all years.
These relate to the Financial Year to 31 March 2024:
- Unaudited Annual Governance and Accountability Return 2023-24.
- Notice of public rights to inspect unaudited PC accounts
These relate to the Financial Year to 31 March 2023:
- Audited Annual Governance and Accountability Return 2022-23.
- Notice of completion of audit and External auditors' report and certificate.
These relate to the Financial Year to 31 March 2022:
- Audited Annual Governance and Accountability Return 2021-22.
- Bank reconciliation at 31 Mar 2022
- Explanations of significant variances in Financial Statements from prior year
- Fixed assets owned by the Parish Council
Details of itemised expenditure for year to 31 March 2021 can be found in the council minutes.
These relate to the Financial Year to 31 March 2021:
- Audited Annual Governance and Accountability Return 2020-21.
- Bank reconciliation at 31 Mar 2021
- Explanations of significant variances in Financial Statements from prior year
- Fixed assets owned by the Parish Council
Details of itemised expenditure for year to 31 March 2021 can be found in the council minutes.
These relate to the Financial Year to 31 March 2020:
- Audited Annual Governance and Accountability Return 2019-20
- Bank reconciliation at 31 Mar 2020
- Explanations of significant variances in Financial Statements from prior year
- Fixed assets owned by the Parish Council
Details of itemised expenditure for year to 31 March 2020 can be found in the council minutes.
These relate to the Financial Year to 31 March 2019:
- Audited Annual Governance and Accountability Return 2018-19
- Bank reconciliation at 31 Mar 2019
- Explanations of significant variances in Financial Statements from prior year
- Fixed assets owned by the Parish Council
Details of itemised expenditure for year to 31 March 2019 can be found in the council minutes.
These relate to the Financial Year to 31 March 2018:
- Audited Annual Governance and Accountability Return 2017-18
- Bank reconciliation at 31 Mar 2018
- Explanations of significant variances in Financial Statements from prior year
- Fixed assets owned by the Parish Council
Details of itemised expenditure for year to 31 March 2018 can be found in the council minutes.
These relate to the Financial Year to 31 March 2017:
- Audited Annual Governance and Accountability Return 2016-17
- Bank reconciliation at 31 Mar 2017
- Explanations of significant variances in Financial Statements from prior year
- Fixed assets owned by the Parish Council
Details of itemised expenditure for year to 31 March 2017 can be found in the council minutes.
These relate to the Financial Year to 31 March 2016:
- Audited Annual Governance and Accountability Return 2020-21
- Bank reconciliation at 31 Mar 2016
- Itemised expenditure for 2016 will be found in the PC Minutes
- Explanations-of-significant-variances-in-accounting-statements-from-prior-year
- Fixed assets owned by the Parish Council
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The following is a link to the Council's Press and Media Policy, approved in June 2016, reviewed in 2022
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The following is a link to the Council's Data Protection Policy, approved at the meeting of 13 February 2012, reviewed in 2022
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The following is a link to the Council's draft Tree Management Policy, approved at the meeting of 12 March 2018.
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The following is a link to the Council's draft Equal Opportunities Policy, approved at the meeting of 12 March 2018.
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The following documents relate to how to complain about matters relating to the Parish Council — and also how complaints relate to the Code of Conduct on the adjacent tab. These were adopted on 11 March 2013.
Whaddon PC Complaints Procedure reviewed in May 2022
Whaddon PC Complaints Procedure regarding breaches of the Council Code of Conduct
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The following is a link to the Council's Code of Conduct, adopted at the meeting of 13 August 2012, and revised May 2013.
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Parish Council Planning Committee Precept Meeting for 2022-23 PDF 10 January PDF 14 February PDF 6 April PDF 14 March PDF 13 June PDF 11 April PDF 11 July PDF 9 May Annual PC Meeting PDF 10 October PDF 13 June PDF 7 December PDF 11 July PDF 5 September PDF 10 October PDF 14 November PDF 19 December PRECEPT PDF Click here for one document with all the year's minutes
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Parish Council Planning Committee 7 January Precept Meeting 11 January PDF 8 February PDF 25 February PDF 15 March PDF 12 April PDF 24 May PDF June NO MEETING 7 June PDF 12 July PDF 12 July PDF 9 August PDF 13 September PDF 20 September PDF 11 October PDF 8 November PDF Click here for one document with all the year's minutes
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Parish Council Planning Committee 10 January Precept Meeting PDF 13 January PDF 10 February PDF 10 February PDF 9 March PDF April--NO MEETING 18 May PDF 15 June PDF 13 July PDF 11 August PDF 25 August PDF September--NO MEETING 12 October PDF 9 November PDF December--NO MEETING Click here for one document with all the year's minutes
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Parish Council Planning Committee 7 January Precept Meeting PDF 14 January PDF 11 February PDF 11 February PDF 13 May PDF 11 March PDF 29 July PDF 8 April PDF 19 August PDF 13 May PDF 9 September PDF 10 June PDF 11 November PDF 8 July PDF 20 November PDF 9 September PDF 3 December - draft PDF 14 October PDF 11 November PDF Click here for one document with all the year's minutes
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Parish Council Planning Committee 8 January Precept meeting PDF 15 January PDF 15 January PDF February - No Meeting 18 June PDF 12 March PDF 25 June PDF 9 April PDF 9 July PDF 14 May PDF 25 July PDF 11 June PDF 27 September PDF 9 July PDF 10 September PDF 15 October PDF 12 November PDF Click here for one document with all the year's minutes
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Parish Council Planning Committee 4 January Precept meeting PDF 16 January PDF 16 January PDF 13 February PDF 10 April PDF 13 March PDF 21 August PDF 10 April PDF 15 May PDF 12 June PDF 10 July PDF 11 September PDF 9 October PDF 13 November PDF Click here for one document with all the year's minutes
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Parish Council Planning Committee 4 January Precept meeting PDF 11 January PDF 11 January PDF 8 February PDF 27 January PDF 14 March PDF 8 February PDF 11 April PDF 14 March PDF 9 May PDF 29 March PDF 13 June PDF 11 April PDF 11 July PDF 12 September PDF 8 September Extraordinary meeting PDF 10 October PDF 12 September PDF 10 October PDF 14 November PDF Click here for one document with all the year's minutes
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Parish Council Planning Committee 9 November PDF 14 December PDF 16 October extraordinary meeting PDF 23 November PDF 12 October PDF 16 November PDF 14 September PDF 9 November PDF 10 August PDF 22 June PDF 8 June PDF 8 June PDF Annual Meeting, 11 May PDF 30 March PDF 13 April PDF 23 February PDF 9 March PDF 9 February PDF 12 January PDF Click here for one document with all the year's minutes
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Parish Council Planning Committee 10 November PDF 10 October PDF 20 October PDF 8 September PDF 13 October PDF 11 August PDF 8 September PDF 9 June PDF 11 August PDF 12 May PDF 9 July PDF 7 April PDF 16 June PDF 10 March PDF 4 February PDF 10 February PDF 13 January PDF 7 January — Precept Meeting PDF -
Parish Council Planning Committee 11 November PDF 9 December PDF 14 October PDF 9 September PDF 9 September PDF 19 June PDF 8 July PDF 10 June PDF 10 June PDF 11 March 2013 PDF 13 May PDF 29 January PDF 8 April PDF 11 March PDF 11 February PDF 28 January — Precept Meeting PDF 14 January PDF Click here for one document with all the year's regular minutes
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Parish Council Planning Committee 12 November PDF 17 December PDF 15 October PDF 3 December PDF 4 September PDF 15 October PDF 13 August PDF 25 September PDF 11 June PDF 28 August PDF Annual PC Meeting 15 May PDF 21 June PDF 23 April PDF 10 April PDF 12 March PDF 12 March PDF 13 February PDF 13 February PDF 9 January PDF 9 January PDF Precept Meeting 23 January PDF Click here for one document with all the year's regular minutes
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Parish Council Planning Committee 10 January 2011 PDF 14 February 2011 PDF 24 February 2011 PDF 14 March 2011 PDF 11 April 2011 PDF 11 April 2011 PDF 31 May 2011 PDF AGM 9 May 2011 PDF 11 July 2011 PDF 9 May 2011 PDF 5 September 2011 PDF Extraordinary meeting 18 May 2011 PDF 5 December 2011 PDF 13 June 2011 PDF 11 July 2011 PDF 5 September 2011 PDF 10 October 2011 PDF 7 November 2011 PDF Click here for one document with all the year's minutes
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Parish Council Planning Committee 11 January 2010 PDF 11 January 2010 PDF 8 February 2010 PDF 8 March 2010 PDF 8 March 2010 PDF 12 July 2010 PDF 12 April 2010 PDF AGM 10 May 2010 PDF 10 May 2010 PDF 14 June 2010 PDF 12 July 2010 PDF 2 August 2010 PDF 13 September 2010 PDF 11 October 2010 PDF 8 November 2010 PDF Click here for one document with all the year's regular minutes
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Parish Council Planning Committee 12 January 2009 PDF 9 February 2009 PDF 9 March 2009 PDF 11 May 2009 PDF AGM 11 May 2009 PDF 8 June 2009 PDF 6 July 2009 PDF 20 July 2009 PDF 14 September 2009 PDF 18 August 2009 PDF 12 October 2009 PDF 24 September 2009 PDF 9 November 2009 PDF Click here for one PDF document with all the 2009 minutes
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Parish Council January 2005 February 2005 March 2005 April 2005 May 2005 June 2005 July 2005 September 2005 October 2005 21 November 2005 PDF
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